Japanese Language and Japanese Culture Program / Admitted Students

Confirmation of Participation / Decline

Please inform HIF whether you will participate or decline by the deadline indicated in HIF acceptance e-mail (e-mail:jj@hif.or.jp).
The HIF office will reply to you within three working days upon receiving your confirmation e-mail. If you do not receive a response within three working days, please resend your e-mail.

To comfirm your participation

E-mail to HIF according to the Confirmation form of participation with HIF Pledge card by deadline

Applications without Confirmation of Participation forms and Pledge Cards will be cancelled by default

  

To decline

E-mail to HIF according to the Confirmation form of decline by the deadline
Participant    
1) HIF Information Booklets

 General Information Booklet
 Travel Information Booklet
 Home Stay in Hakodate

2) Visa

Please check if you need a visa to enter Japan or not.

3) Bank wire Tuition ( and travel plan fee if applicable ) by March 27.

Payment Information.

Applicants who are accepted from the waiting list close or after the above mentioned payment deadline, HIF indicates another payment deadline in the acceptance e-mail.

4) E-mail the following Documents by May 8

 Travel Plan   Information of Travel Plans
 Medical Report filled out by your medical practitioner and e-mail by JPEG or PDF.
 Certification of Medical Insurance which covers overseas travel.

Note : If you decide to withdraw your application after confirming your participation, please inform us immediately by e-mail (jj@hif.or.jp)

Confirmation Form of Participation

Please read the guidelines for responding below, and send replies by the deadline.

  1. In the subject line of the e-mail write: ACCEPT
  2. In the body of the e-mail, type out the following statement:
    I confirm that I will participate in the HIF Japanese Language and Japanese Culture Program this summer. I will make the necessary tuition and/or travel plan fees by the deadline indicated in the acceptance announcing e-mail.
    I understand that my application will be cancelled if HIF does not receive my tuition and / or travel plan fees by the deadline.

Confirmation Form of Decline

  1. In the subject line of the e-mail write: DECLINE
  2. In the body of the e-mail, type out the following statement:
    I do not intend to participate in the HIF Japanese Language and Japanese Culture Program this summer.

Travel Plan Form

Please E-MAIL the following travel information to HIF by May 8th.

  1. In the subject line of the e-mail write: (a) Your chosen travel plan and (b) your name.
  2. In the body of the e-mail, please type out item "A" the ENTIRE line of the applicable plan;  MN, MH or TI.  
  3. Provide HIF with all information at "B" also in the body of your e-mail.
  4. Please add information at "C" and "D" (if you travel individually).

MN Plan Participants

  1. I will join the MN plan and go to the HIF counter in Narita Airport on June 12 during 14:00 and 19:00.
  2. International Flight Information
    Arrival Date in Japan
    Arrival Airport
    Airline & Flight No.
    Arrival Time

MH Plan Participants

  1. I will join the MH plan and go to the Hotel Pacific Tokyo on my own to check in between 16:00 and 21:00 on June 12.
  2. International Flight Information
    Arrival Date in Japan
    Arrival Airport
    Airline & Flight No.
    Arrival Time
    Accommodation information if you are going to travel in Japan before June 13.

TI Travel Individually

  1. I will travel to Hakodate Kokusai Hotel on my own by 12:30 on June 13.
  2. International Flight Information
    Arrival Date in Japan
    Arrival Airport
    Airline & Flight No.
    Arrival Time
  3. Itinerary to Hakodate
    Arrival Date in Hakodate
    By JR or by Air?
    Flight No. or Train No.
    Arrival Time
    Accommodation Information if you arrive Hakodate prior to June 13.
    *You cannot stay at your host family’s house before the opening ceremony on June 15.
  4. Do you have any other travel plans that we should know about?

Medical Insurance Certificate

HIF requires all participants to obtain medical insurance to cover possible illness and accidents while staying in Japan. If your university does not cover your insurance, please contact insurance companies offering short-term travel coverage by yourself.

Be sure that the following information is included:

  • Name of the insurance provider and contact information.
  • Name of person insured
    * If your father or mother is the main person insured, and you are included in his / her insurance, please specify.
  • Date coverage begins, and date coverage ends
    * If the coverage duration is linked to your father or mother's employment, please indicate.
  • Policy Number
  • Policy Coverage
    *Please stipulate that your insurance offers WORLDWIDE coverage.

Note
We do not accept:

  1. A copy of your insurance card only.
  2. Booklets from the insurance company explaining the various insurance policies.