Admissions

Application Procedure

Please read the information on this page carefully to learn about the step-by-step procedure to apply for the HIF Japanese Language and Japanese Culture Program. Remember that getting transcripts and reference forms submitted can take some time. Please plan ahead.

Application Deadline: February 7, 2020 (JST)

FOR APPLICANTS

1. Create your account.

Visit the HIF Online Application Portal and click “Create your account (Applicant)”. In the registration form, you are asked to fill in your basic information (e.g., name, address, university, major). When the registration is complete, your ID and password will be automatically created and sent to your registered email address. If you do not receive them within 24 hours after submission of the form, please contact us (jj@hif.or.jp).

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2a. Log into the online application portal, and submit the application documents.

You may work on the documents listed below in any order you want. You don’t have to complete all the documents in one sitting. However, since “save” or “resume” functions are NOT available in each form, you must fill out all required fields and submit each form in one sitting; otherwise, any information you entered won’t be saved and you have to start over. Once a form is submitted to HIF, a confirmation email will be sent to your email address and there will be no further chance of editing.

Japanese Educational Background Sheet
Japanese language courses you have taken, self-evaluation of your Japanese proficiency, your future plan to take a Japanese class, etc.
Sample Screen
Statement of Purpose
Length: 500-700 words
Language: in English
Question: Based on your understanding of our program’s three components and slogan, how can you contribute to our communities, including, but not limited to, the city of Hakodate, your host family and learning community?
Sample Screen
Official Grade Transcript
Contact the Registrar's Office at your institution to obtain a transcript that includes your Fall 2019 grades. Choose one of the following three ways to submit your transcript to HIF.
1) Online form: Scan all the pages of your transcript. Upload the scanned file(s) in the online application portal.
2) E-mail: Ask the Registrar's Office to email your transcript to jj@hif.or.jp in a secure format.
3) Airmail: Mail your transcript to the address below. It must arrive by February 7, 2020 (JST).
Hokkaido International Foundation
14-1 Motomachi, Hakodate, Hokkaido 040-0054 Japan
Sample Screen
Letter to Host Family
Write a letter to a host family, in Japanese and in your own handwriting. Upload a scanned image of the letter to the online application portal. If you are accepted into the program, HIF will pass this letter to your host family before the program begins.
Sample Screen
Consent Form
Download the consent form from the online application portal. Sign it, and upload a scanned image of the form.
Sample Screen
Application Fee (non-refundable)
Make a payment through the PayPal (external link).
Regular: US$80
Late: US$100

2b. Contact your reference providers.

You need the following three documents submitted by your reference providers. Students who are currently taking a Japanese course often ask their course instructor to fill out both the Grammar Checklist and Reference A.

Grammar Checklist
To be filled by the applicant’s current or most recent instructor of Japanese.
Sample Screen
Reference A
To be filled out by an instructor of Japanese at a university (or an equivalent institution) who has taught the applicant for at least one semester/quarter and knows him/her well. A high school teacher or private tutor is not qualified to complete this form.
Sample Screen
Reference B
To be filled out by a faculty member who belongs to an institution of higher education and can evaluate the applicant in a classroom setting.
To be filled out by a someone other than in Reference A.
Sample Screen

Give your reference providers the URL of the HIF Online Application Portal to create an online account, and obtain his/her ID from him/her.
Use the ID to register him/her as a reference provider in your account. Once this step is done, a notification email will be sent to your reference provider and s/he will be able to access the form(s) in his/her account.
(See the illustration below.)

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3. Application is complete.

A confirmation email will be manually sent to you by HIF Office. Please allow us 2-3 business days.

HOW THE SYSTEM WORKS BETWEEN APPLICANT & REFERENCE PROVIDER

FOR REFERENCE PROVIDERS

1. Create your account. (Skip this step if you have already created one for this year.)

An applicant asks you to write a reference to apply for the HIF Japanese Language and Japanese Culture Program, and gives you the URL to create your account. When the registration is complete, your ID and new password will be automatically created and sent to your registered email address. If you do not receive them within 24 hours after submission of the form, please contact us (jj@hif.or.jp).
If you are asked to write a reference for another applicant(s) after your account is created, you can skip this step and start with the next step.
Please note that you cannot use the account you created in previous years for this year’s application. You need to create a new account every year.

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2. Provide the applicant with your ID. (ID only. Please keep your password confidential.)

The applicant needs your ID to register you as a reference provider. Once s/he enters your ID in his/her online application portal, a notification email will be sent to you and the form you are asked to fill out will appear in your account.
Please do not give the applicant your password.

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3. Log into your online account and fill out the form.

There are three ways to submit a form to HIF.
1) Online form: Fill out the online form and submit. There are no “save” or “resume” functions available. Please make sure that you fill out all required fields and submit it in one sitting; otherwise, any information you entered won’t be saved and you have to start over.
2) E-mail: Download the form available in your account. Submit it to jj@hif.or.jp as an attachment.
3) Airmail: Download the form available in your account. Mail it to the address below. It must arrive by February 7, 2020 (JST).

Hokkaido International Foundation
14-1 Motomachi, Hakodate, Hokkaido 040-0054 Japan


Once a form is submitted to HIF, a confirmation email will be sent to your email address and there will be no further chance of editing.

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Comments from Alumni

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    This program for me was about self discovery more than anything. I was given the opportunity to ... more

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    HIF has been a great experience for me. The program provides you with lots of opportunities to get involved with ... more

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    University:
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    TThe HIF program is wonderful in respect of not only improving your Japanese language skills, but also on ... more

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