For Admitted Students

Confirmation of Participation & Payment

Please inform HIF whether you will participate in the program or decline the offer by the deadline indicated in the HIF acceptance e-mail. The HIF office will reply to you within three working days upon receiving your confirmation e-mail. If you do not receive a response within three working days, please contact HIF.

TO CONFIRM YOUR PARTICIPATION

1. Confirmation Email of Participation
Reply to the HIF acceptance email according to the guideline (click here), along with the Pledge Card (See “2. HIF Pledge Card” below.) as an attachment.

2. HIF Pledge Card
Click here to open a PDF file of the Pledge Card, and save it to your computer first. Open the file, fill in all the highlighted parts of the form, save it to your computer again. Then, send it to HIF as an attachment to your confirmation email of participation.

Note: If you skip the above-underlined step, the information you enter on the form won't be saved.

Applications without a confirmation email of participation and HIF Pledge Card will be cancelled by default.

-Program Fee Payment (See below for more information.)

-Online Forms for Participants

Participants must submit several forms through your online account. Please visit the “Online Forms for Participants” page (coming soon) to log in.

TO DECLINE THE OFFER

Reply to the HIF acceptance email according to the guideline (click here).

Program Fee and Group Travel Plan Fee Payment

  Program Fee Group Travel Plan Fee
Deadline March 16, 2020 (JST) April 20, 2020 (JST)
Amount US$6,000 US$500
Method Bank transfer only Bank transfer or PayPal
Who must pay Everyone Those who join the Group Travel Plan
Note a) Click here (coming soon)to learn about the HIF Group Travel Plan.

b) If you have decided to join the Group Travel Plan before the program fee payment deadline, we recommend you pay the Group Travel Plan fee along with your program fee in order to avoid any additional bank charges and fees.

c) To those who are accepted from the waiting list close to or after the above mentioned payment deadlines, HIF will indicate another payment deadline in the acceptance e-mail.

HIF Bank Information

Currency : US dollars
Method : Bank Transfer
HIF does not send you a payment invoice. Please remit your fees to the MICHINOKU Bank via the intermediary banks listed below:
Bank Name:
The MICHINOKU Bank Ltd. (Bank Code: 0118)
Branch Name:
Hakodate Business Division (Branch Code: 091)
Bank Address:
9-10 Chitose-cho, Hakodate, Hokkaido 040-8691 JAPAN
Bank Telephone:
81-138-23-8101
Swift Code:
MCHIJPJT
Beneficiary:
Hokkaido International Foundation
Beneficiary’s Address:
14-1 Motomachi, Hakodate, Hokkaido 040-0054 JAPAN
Beneficiary’s Telephone:
81-138-22-0770
Regular Account Number:
091-1-5517389
([Branch Code]-[Account Type (1: Regular Account)]-[Account Number])
INTERMEDIARY BANKS        SWIFT CODE
JP Morgan Chase Bank, N.A. New York, NY USA CHASUS33
The Bank of New York Mellon, New York, NY USA IRVTUS3N
Mizuho Bank Ltd., Tokyo Japan MHCBJPJT
Notes:
  • All bank charges and fees are to be paid by the applicant. If any extra fees are deducted in the process of transferring funds between banks, please pay the balance to HIF when you arrive in Japan.
  • You MUST remit the fees via the above intermediary banks. If you cannot access one of these banks, you can wire the fees directly to HIF’s bank account. In this latter case, extra bank charges are usually deducted from the total amount, so please pay the charges upon arriving at HIF.
  • To facilitate accurate confirmation of your payment, please make sure you send the remittance in your name or add your name as a note on the transfer form.
  • If you have to remit your fee in other currencies including Japanese yen, please contact HIF for instruction.

HIF PayPal Information

Click the “Pay Now” button to pay the Group Travel Plan fee. We DO NOT accept the program fee payment through PayPal.

Cancellation Policy

If an applicant withdraws from the program earlier than March 16, 2020 (Japan Standard Time), the total program fee and homestay fee will be refunded. For withdrawals on or after March 16, 2020, HIF will refund the total paid amount, less the cancellation fees stated below. Applicants who wish to withdraw must inform HIF by e-mail. The refund will be made by bank transfer. HIF will make no program fee refunds if cancellations are made on or after Thursday, June 11, 2020 (00:00 JST).
Date of Cancellation Notice
(Japan Standard Time)
Cancellation Fee
March 16, 2020 (00:00) – March 31, 2020 (23:59) $500
April 1, 2020 (00:00) – April 30, 2020 (23:59) $1,000
May 1, 2020 (00:00) – May 31, 2020 (23:59) $1,500
June 1, 2020 (00:00) – June 10, 2020 (23:59) $2,500
On and after June 11, 2020 (00:00) $6,000 less the unused amount of homestay fee*
*The refund of the homestay fee will be asserted per-diem if you withdraw after you started staying at your host family.

Program Cancellation by HIF

HIF may cancel the Program before the starting date in the event of a natural or other disaster that poses an immediate threat to your health and/or safety. In this case, HIF will inform you by e-mail and refund you the full program fee including the homestay fee. Refunds will be made to your bank account by telegraphic transfer. In the case that we must cancel the Program while in progress, we will refund the unused portion of your program fee, including the homestay fee, calculates at US$60 per day.
*As agreed on the consent form of your application, you will in no way hold HIF responsible if you should suffer injury or losses during the program or related activities.


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Comments from Alumni

  • Name:
    Emily Branam
    University:
    Swarthmore
    College

    This program for me was about self discovery more than anything. I was given the opportunity to ... more

  • Name:
    Ismail Can
    University:
    Swarthmore
    College

    Throughout my time at HIF, I feel that I made many wonderful memories, whether that be with my ... more

  • Name:
    Dabbour, Jawad
    University:
    Franklin & Marshall
    College

    HIF was one of the most incredible experiences ever. Being immersed in a homestay in Japan, ... more

  • Name:
    Ernestina Hsieh
    University:
    Yale
    University

    I feel so lucky to be here. From the fluidity of transportation from home to school or culture classes to ... more

  • Name:
    Plearn Janvatanavit
    University:
    Wesleyan
    University

    At HIF, I was able to not only improve my Japanese, but gain a better understanding of the culture. more

  • Name:
    Keanna Lundy
    University:
    University of
    Denver

    The HIF program has exceeded all my expectations and has become one of my most valued experiences. more

  • Name:
    Roba Sabawi
    University:
    Yale
    University

    In doing this program, aside from epistemic gain, I was given a wide range of opportunities to experience ... more

  • Name:
    Randy Tran
    University:
    University of
    Washington

    HIF gives you the tools, resources, and support to help you not just succeed, but to exceed! more

  • Name:
    Michelle Wan
    University:
    Emory
    University

    HIF has been a great experience for me. The program provides you with lots of opportunities to get involved with ... more

  • Name:
    Yiyang Zhong
    University:
    University of
    Washington

    TThe HIF program is wonderful in respect of not only improving your Japanese language skills, but also on ... more

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