For Participants

Online Forms to be Submitted by Participants

Please submit the following forms to HIF through your online portal. You will need your ID and password to login. Failure to submit the required forms by the deadlines may disqualify your admission to the program.

Deadline: April 10, 2026 (JST)

  • a) Homestay Preparation

    You need your head-and-shoulders photo (taken with the last 6 months) to upload. Please tell us about you, including your personality, hobby, food preference, smoking habits, etc. Information you enter on this form will help us to match you with a suitable host family. However, it is not a guarantee all of your preferences will be met.

  • b) Passport Copy

    A photocopy of your valid passport (page(s) showing your name, nationality and photo) must be submitted. If you need more time to obtain or renew your passport, please contact HIF.


Deadline: April 30, 2026 (JST)

  • c) Itinerary to Hakodate

    Participants must arrive in Hakodate by noon (12:00PM) of June 11, 2026 (JST).

  • d) Medical Report

    Click here (coming soon) to download the HIF Medical Report. This form must be completed by an examining physician (MD or Certificated Nurse Practitioner/ Physician’s Assistant only) ONLY after a medical examination taken within the past three months. No other forms will be accepted in substitution of this form.

  • e) Medical Insurance Information

    HIF requires all participants to obtain medical insurance to cover possible illness and accidents while staying in Japan. If your university does not cover your insurance, please contact insurance companies offering short-term travel coverage by yourself.


Deadline: May 15, 2026 (JST)

  • f) Itinerary from Hakodate

    Tell us your itinerary from Hakodate back to your country (or your next place). We strongly recommend you make a reservation before the HIF program starts. August when you leave Hakodate is high season.
    Participants must move out of their host family’s houses on August 9, 2026 (JST).


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Comments from Alumni

  • Name:
    John Geitner
    University:
    University of
    Notre Dame
    John Geitner photo

    The HIF program was super fun and a great learning opportunity! Getting to meet so many new people who all share the same goal of ... more

  • Name:
    Marcella Houston
    University:
    University of
    Michigan
    Marcella Houston photo

    There are lots of different ways to enjoy your study abroad and they're all valid! Lots of students choose to travel lots or visit lots of attractions ... more

  • Name:
    Helen Liu
    University:
    University of
    Pennsylvania
    Helen Liu photo

    HIF is extremely rewarding and truly a once-in-a-lifetime chance. I think it's easier to be integrated into a host family as a younger college student ... more

  • Name:
    Nicole Lu
    University:
    Emory University
    Nicole Lu photo

    I loved the HIF program! I was able to learn so much - not only the Japanese language but also the culture and background of people ... more

  • Name:
    Kaitlyn Milleret
    University:
    University of
    Notre Dame
    Kaitlyn Milleret photo

    I'm very grateful I got the opportunity to stay in Hakodate since it's such an underrated part of Japan. My favorite part was visiting landmarks like ... more

  • Name:
    Sofia Pan Xian
    University:
    University of
    Michigan
    Sofia Pan Xian photo

    If you feel you are struggling to speak, this program will make sure you go back feeling confident. You'll be only speaking Japanese - during class ... more

  • Name:
    Julian Schempf
    University:
    University of
    Kansas
    Julian Schempf photo

    It might be difficult, but you will have the experience of a lifetime, something you will cherish for years to come. more

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